In today’s 24-hour technological society, most of us don’t nap at all, and many don’t nap enough. We all need to start napping more- it would make us less crabby and more productive in the long-run.

Why don’t we nap? Social stigma / false beliefs:

• Napping is for lazy people
• Napping is a waste your day
• Napping is unproductive

In reality, nothing could be further from the truth. Napping actually makes us more productive because we wake up feeling refreshed, as if it’s the start of a second day.

Famous Nappers

During World War II, Winston Churchill would nap at least an hour in the early afternoon. Churchill is quoted saying “‘Nature had not intended mankind to work from 8 in the morning until midnight without the refreshment of blessed oblivion which, even if it only lasts 20 minutes, is sufficient to renew all the vital forces.” Some other famous nappers throughout history include:

• Thomas Edison
• Leonardo Davinci
• Albert Einstein

Skilled Napping Takes Time

If you aren’t very good at napping, don’t worry- it is a skill that can be improved over time. I would have never thought I could nap on public transportation. I would be afraid to miss my stop… But since I’ve started taking the train every day, after some practice, napping has become a habit. I am now able to fall asleep, and wake up in time for my stop.

Give napping a try… What have you got to lose?

Next time you consider making a Starbucks run to keep you awake through the afternoon, consider taking a 20 minute nap instead. You just might wake up feeling more refreshed than you would have felt from the short-term jolt of caffeine.

photo credit: Bert van Dijk

Life is like a river

Life is like a river. It’s moving, and you can be at the mercy of the river if you don’t take deliberate, conscious action to steer yourself in a direction you have pre-determined.

-Anthony Robbins

Leo Babauta over at Zen Habits recently wrote a very honest post about The Dirty Little Secrets of Productivity Bloggers, and I’ll be sharing one of my own with you in this post. To give you some background, over this last month, I have been on two extremes, and am now back to normalcy. For the first two weeks, I was on vacation. I had lots of free time, and I managed my own schedule and did what I wanted to do. I lived on my own sleep schedule (I’m a late riser). I meditated and exercised every day. I did a lot of reading, writing, and relaxing.

When I came back to work, I was immediately placed on an intense project, which involved long hours and weekend work for 2 weeks. I went from 100% free time to 100% structured time. Was I able to maintain my positive habits when my routine changed so significantly? Nope. And this explains my dirty little secret- I wasn’t able to follow my own advice.

I ended up building sleep debt due to long work hours. I was unable to maintain my exercise routine due to getting home so late from work, I ate unhealthy food (catered into our conference room at work), and I stopped meditating.

Why couldn’t I maintain my daily positive habits when my routine changed?

I love being challenged and pushed to extremes- this is a way to personal growth for me. I dedicated myself to the success of the project at work, and gained a lot of experience from it, but in doing so, I also adopted the norms (eating and sleeping habits) of the team, and temporarily lost my positive habits along the way.

I wasn’t able to follow the advice of my blog post about living like a sprinter (having a healthy balance between stress and recovery), versus living like a long distance runner (no balance/time for recovery, leading to burnout). During these past two weeks, I have been confronted with how difficult living like a sprinter can be. How do you maintain positive habits when routine changes, and the nature of your work can be so chaotic?

Your routine will change, that’s a given- plan for it

I’m learning that routine changes will happen to you and I many times in our lives, but the important thing we need to have in place is a a backup plan. A back up plan is your pre-determined way of handling drastic routine change and maintaining positive habits. Why come up with a backup plan early on? If you have to come up with the backup plan while you are in crisis mode, it’s already too late:

Changes to routine have a smaller impact on your positive habits when you use a backup plan

Routine Change: Working long hours, unable to work out at gym

Backup Plan Options: If long work hours are going to be a long-term occurrence, you will want to find an alternate work-out time, such as early in the morning or over lunch break. If it is only short-term, you can simply cut back on your daily caloric intake, and plan to get back into your workout routine as soon as your work hours go back to normal.

Routine Change: Unable to leave work for lunch break due to deadlines, unhealthy snack options in the office

Backup Plan Options: Bring a bag of trail mix or nuts with you to work, use this as a meal replacement when you are unable to eat a normal lunch. Otherwise, you may end up eating unhealthy office snacks, or even worse, you will be starving by dinner time, and overeat to make up for the missed lunch.

Routine Change: Unable to get enough sleep during the week

Backup Plan Options: Take a mid-day 20 minute nap at work. If you have you own office, this will be easier to do. If not, you will have to be more creative with napping at work.

It’s Your Turn to Share

It’s much easier to maintain positive habits when your external environment and routine stay the same. But when the situation suddenly changes, are you able to adjust? Do you maintain your positive habits, or do you revert back to the way you were before you acquired the positive habits?

I’m still working on my backup plan, and experimenting with the best ways to maintain positive habits when my routine changes. I’d love to hear your experience with maintaining positive habits through routine changes- please leave a comment!

photo credit: aledt

When we feel jittery, or worried, or anxious in thinking of the great amount of work that lies before us, the jittery feelings are not caused by the work, but by our mental attitude- which is “I ought to be able to do this all at once.” The truth is: We can only do one thing at a time. When we work with this attitude, we are able to concentrate and think our best.

-Maxwell Maltz, Psycho-Cybernetics

A few weeks ago, I realized that my multitasking habits on the computer were starting to impact my productivity. As I became more active in reading blogs/RSS feeds, Digg, Facebook, Twitter, and Plurk, I became less effective at actually getting things done that matter to me. So what did I do? I asked Timothy Ferriss (not literally- I re-read a chapter of The 4-Hour Workweek).

Ferriss recommends that each evening, you think about what task needs to be completed, and ask yourself about the next day, “If this is the only thing I accomplish tomorrow, will I be satisfied with my day?”. Then, write down 2 mission-critical tasks that you’d like to get done the next day. Instead of using computerized to-do lists, Ferriss recommends that we revert to paper, to limit the amount of information we put on our list:

I use a standard piece of paper folded three times to about 2″ x 3 1/2″, which fits perfectly in the pocket and limits you to noting only a few items. There should never be more than two mission-critical items to complete each day. Never. It just isn’t necessary if they’re actually high-impact.

-Timothy Ferriss, The 4-Hour Workweek

The next day, you perform these two tasks separately from start to finish without distraction. I have implemented Ferriss’ simple productivity strategy in my own life, limiting my multi-tasking habits, and focusing on 2 mission-critical tasks each day. After trying this for a few weeks, I have found that his solution works great- my productivity skyrocketed, am I am also happier and feel more gratified with my work.

What makes it work?

Parkinson’s Law- Work expands to fill the time available. This is the magic of the imminent deadline, and works well for completing 2 daily mission-critical tasks.

80/20 Rule (The Pareto Principle)- For many events, 80% of the effects come from 20% of the causes. In relation to 2 mission-critical tasks, your 2 tasks should be part of the 20% that results in your desired outcome (e.g. increased income, productivity, happiness). Again, make sure you ask yourself “If this is the only thing I accomplish today, will I be satisfied with my day?”

Before you get started using Ferriss’ approach to productivity, please be aware of these 2 challenges with the approach:

Challenges with the 2 Mission-Critical Tasks Approach

1) 80/20 optimizations can sometimes cut out critical tasks

This is what’s wrong with a lot of 80/20 optimizations- the belief that truncating the system at the head will optimize its effectiveness; in many cases it actually cuts off a critical piece of the overall ecosystem.

-Clay Shirky, Here Comes Everybody

Solution: When you define your daily mission-critical tasks, be careful not to cut out/stop doing anything that is critical to your long-term success.

2) You may have a bunch of smaller tasks you need to complete in a day

Solution: Bundle your tasks into 2 larger mission-critical tasks. For example, if I want to write three blog posts in a day, I would consider this one of my mission-critical tasks: “Write 3 Blog Posts for Life Evolver”.

photo credit: gabyu